Pennsylvania Council of Children, Youth & Family Services

A United Voice for Children and Families.

Membership Application and Dues Assessment Process

The PCCYFS membership year is July 1 through June 30. Each member agency is asked to complete an annual renewal application indicating agreement to provide the necessary documentation to support calculation of dues. All renewal applications must be received by July 31 to ensure continuation of membership services without disruption. Agencies are invoiced for membership dues at a later date based on the fiscal information as provided with the membership application and as agreed to on the payment schedule selected. The membership renewal application and a copy of the audit may be e-mailed to hbgoffice@pccyfs.org, faxed to 717-651-1729 or mailed to: PCCYFS, 2040 Linglestown Road, Suite 109, Harrisburg, PA 17110. The scope of supports delivered through PCCYFS includes the full array of services needed by at-risk children and youth - behavioral health, education, child welfare and juvenile justice - providing an integrated approach to membership services. Adherence to this basis for calculating dues is necessary to fund PCCYFS operations and to provide equity across the diverse composition of children, youth and family service agency members.
Graduated Dues Assessment
Each agency must submit a copy of their most recent audit to support dues calculations with their membership renewal application. For agencies with a total operating expenses including management and general costs of less than $7.5 million, the dues millage assessment remains at .155% (.00155) of an agency’s expenses for all children, youth and family services for the most recently audited fiscal year. An agency’s children, youth and family budget includes all programs related to children, youth and family work in Pennsylvania including child welfare, juvenile justice, children’s mental/behavioral health and education dollars (adult services and child day care are excluded from the dues assessment). Minimum dues are $450.00 for any agency with an operating budget below $350,000. Maximum dues for agencies with budgets totaling $7.5 to 10 million are $11,625. An additional $250 is assessed for operating budgets between $10-20 million and for each additional $10 million.
Method of Payment
An invoice for calculated dues will be sent upon receipt of the membership application in accordance with the payment schedule selected on the application and are due upon receipt of the invoice.
Responsibilities of Member Agencies
Member agencies are expected to adhere to the enclosed Code of Ethics and to protect the value of membership by not disseminating information generated by PCCYFS outside their agency.
Questions should be directed to the PCCYFS Office at 717-651-1725 or 570-689-7747.